All our project managers spend a lot of time producing the same reports every week. It is a totally a manual process and wastes hours of valuable time. There are projects that we repeat every quarter. We produce the same tasks, timeline and apply the same resources for each one. We have to enter all this information each time we initiate this type of project.
Microsoft Office 365 provided project managers with the necessary tools to make communicating project status more efficient and effective while reducing the level of manual effort. Common reports that are produced every week can be produced automatically. In addition to the reporting time savings, the tools helped PMs be more efficient in their day-to-day responsibilities, allowing them to take on more projects each year. From real world examples, on average, an organization’s PMs can increase their project throughput by 14%.
We all work in a standalone project management tool or we use Excel or nothing at all. We don’t have any visibility on what is happening with the project. We don’t know if a project is on time, if it going to affect another project or if we are over or under budget.
The most significant benefit of using Microsoft Project Online is the increased visibility into projects and their performance. It enables project leaders to take action on issues as they arose. One IT PMO leader said, “We’ve been able to see a dramatic reduction in the amount of time it takes us to resolve incidents when they happen.” Microsoft Office 365 PPM provided organizations a consistent platform for all projects to be managed in, standardizing reporting and improving visibility into project performance. With greater visibility into project milestones, the composite organization was able to complete more projects on time and under budget. In addition, Office 365 PPM reduces administrative workload for PMs and helps them communicate with all project stakeholders, resulting in higher project throughput across the organization.
Our project and resource managers are not effectively utilizing resources. We don’t have a good handle on how our resources are allocated across projects. There is no way to no which resources are being over utilized and which ones are under utilized.
A key benefit of Office 365 PPM is better resource management capabilities. With Office 365 PPM, project managers had greater visibility into their resource needs ahead of time and are able to better plan for scarce resources within their projects. In addition, skillsets are better matched up with specific project needs, increasing the efficiency within projects. On average, in our experience organizations realize a 13% reduction in project labor costs as well as a 16% reduction in the time it takes to allocate resources to projects. With a 14% average increase in resource utilization, organizations are able to maximize resource productivity.
We are not using an Enterprise Project Management Solution because it costs too much to implement and support. Our IT department does not have the time to setup and maintain a server for a PPM solution. Even if we install a solution we have to incur upgrade costs each time a new version comes out.
Microsoft Project Online is a SaaS solution that reduces annual maintenance and infrastructure. Cloud-based benefits, also include ease of scalability, leveraging Office 365 synergies, and reducing security and compliance concerns. Clearly, the ability to leverage synergies with Office 365 is an important benefit for organizations. Increased speed of implementation and improved usability and accessibility for the workforce while removing the need and cost for software upgrades were additional benefits. The thing that has much value for for project online users is as Microsoft develops new features within the product, they just deploy them in Project Online. So, you don’t have to wait years for the next major version upgrade to be released. You get it if it’s available.